An audit team leader arrives at a fabrication organisation that manufactures stairways to ..certification audit. At a meeting with the OHSMS Manager the audit finds that the responsibility for worker consultation and participation lies with the managerial team. Select from the options four actions by the managerial team that encourage worker consultation and participation.
Comprehensive Detailed Explanation along with All ISO 45001 Audit Reference
Clause 5.4 of ISO 45001:2018 emphasizes the importance of worker consultation and participation in the OHS management system. It requires organizations to establish processes that ensure workers are actively involved in decision-making and implementation of OHS practices.
Analysis of Options:
A . Promoting collaborating workers to higher positions: While promotions may boost morale, they do not directly contribute to worker consultation and participation in the OHSMS.
B . Appointing worker representatives: This action fosters direct communication and representation of workers' interests in health and safety matters.
C . Conducting toolbox talks on health and safety: Toolbox talks are an effective way to engage workers in discussing and addressing health and safety issues.
D . Giving ownership of health and safety matters: Involving workers in decision-making and giving them responsibility for specific health and safety tasks encourages participation.
E . Ignoring workers' suggestions: This undermines consultation and is contrary to ISO 45001 principles.
F . Implementing a payment scheme to reward workers' OHS performance: While incentives can motivate safe behavior, they are not a consultation or participation mechanism as required by Clause 5.4.
G . Implementing methods for engaging workers: This aligns directly with Clause 5.4, as effective engagement methods (e.g., surveys, focus groups) enhance participation.
H . Threatening reprisals to whistleblowers: This violates ISO 45001 principles and discourages worker participation.
ISO Reference:
Clause 5.4: Worker consultation and participation.
Clause 5.1: Leadership's responsibility to foster participation.
Showitoff is an organization specialization in the design and production of wall decorating materials for the domestic market.
During an ISO 45001 certification audit of the site, the auditor comes across an open, walled area just outside the maintenance department. It contains various scraps of wood and metal as well as serveral rusty components. Several heavy concrete beams are learning against a thin brick wall in which cracks are available. When asked about it, the OHS Manager states that he presumes that the materials come from maintenance work, so it is the Maintenance Manager's responsibility.
The auditor interview the Maintenance Manager in his department. He asks about the area outside and is told that it contains some excess material that the Manager likes to keep in case they come in handy at some stage. The auditor points out that the wall appears to be unstable and could collapse at any moment. The Maintenance Manager is not aware of such a situation.
The auditor decides to review the process for evaluation of compliance with health and safety regulations in more depth.
Select six option that provide a meaningful audit trail for this process.
Comprehensive Detailed Explanation along with All ISO 45001 Audit Reference
An audit trail for evaluating compliance with regulations should focus on the identification, communication, and monitoring of legal and other requirements. Clause 9.1.2 of ISO 45001:2018 requires organizations to evaluate compliance with applicable OH&S legal and other requirements.
Analysis of Options:
A . What is the cost of repairing the wall? Irrelevant to compliance evaluation, as cost considerations are not part of legal compliance.
B . What hazards have been identified as being associated with regulations? Correct. Identifying hazards is a critical step in understanding compliance obligations (Clause 6.1.2).
C . How are maintenance staff made aware of regulatory requirements? Correct. Communication and training are vital for compliance (Clause 7.3).
D . How are OH&S objectives verified? Not directly relevant to compliance evaluations, as objectives pertain to performance improvement.
E . How are OHSMS records of compliance evaluations controlled and managed? Correct. Proper documentation and record-keeping are essential for demonstrating compliance (Clause 7.5).
F . How are updates to OH&S regulations monitored? Correct. Monitoring regulatory changes is critical for maintaining compliance (Clause 6.1.3).
G . How is the cost of safety improvements calculated? Irrelevant to compliance, as cost analysis is not required by ISO 45001.
H. What are the qualifications of the OHS Manager and Maintenance Manager? While competence is important, this does not directly relate to compliance evaluations.
I . What input does the Maintenance Manager have in the determination of legal compliance? Correct. Understanding the roles and responsibilities of key personnel ensures effective compliance (Clause 5.3).
J . What knowledge does the OHS Manager have in relevant safety legislation? Correct. Awareness of applicable legislation is critical for effective compliance evaluation (Clause 7.2).
ISO Reference:
Clause 9.1.2: Evaluation of compliance.
Clause 6.1.2: Hazard identification and risk assessment.
Clause 7.5: Documented information.
You identify that the OSHMS manager conducts a safety inspection of the building each day before the museum opens to the public. You review your latest report and note that there seems to be some confusion between what constitutes a hazard and what constitutes a risk.
Which three of the following observations has the OHSMS manager correctly rated?
Comprehensive Detailed Explanation along with All ISO 45001 Audit Reference
Hazard: A potential source of harm or adverse health effects.
Risk: The likelihood of harm occurring as a result of the hazard.
Danger: An immediate threat that requires urgent action.
Analysis of Options:
A . Conference room emergency sign directs people to an exit that is no longer available for use (Hazard): Correctly identified as a hazard since it poses a potential risk during emergencies.
B . The carpet on the main staircase is peeling off (Risk): This is a hazard, not a risk, as it represents a source of potential harm.
C . The emergency light in the gift shop did not work when checked (Risk): This is a hazard because it is a condition that could lead to a risk during emergencies.
D . The fire extinguishers in the Natural World area have not been serviced in the last five years (Risk): Correctly identified as a risk because the likelihood of fire-related harm increases without proper servicing.
E . The head of the dinosaur suspended over the main hall has become detached from the rest of the skeleton (Risk): This is a hazard, not a risk, as it represents a potential source of harm.
F . The non-slip mats have been removed from the restaurant (Risk): This is a hazard, not a risk.
G . There is a high possibility of unfit food being sold due to the failure of the oven temperature indicator in the visitors' restaurant (Hazard): This is a risk because it specifies the likelihood of harm occurring (selling unfit food).
H . There is a water leak next to the electric heater in the admissions area (Danger): Correctly identified as a danger because it represents an immediate and critical threat.
ISO Reference:
Clause 6.1.2: Hazard identification and assessment of risks and opportunities.
Out of the following, which is not the Part of PDCA cycle ISO 45001? Select the correct option, and then select Submit.
The PDCA cycle (Plan-Do-Check-Act) is a core framework in ISO 45001 for continual improvement of the OH&S management system. An Environmental Management Program is part of ISO 14001 (Environmental Management System) and not ISO 45001.
Analysis of Options:
A . Treatment of Risks: Correct. Risk treatment is part of the Plan phase.
B . OHSMS Policy: Correct. The policy is developed in the Plan phase.
C . Environment Management Program: Incorrect. This is outside the scope of ISO 45001 and relates to ISO 14001.
D . Analyzing OHSMS Performance: Correct. Performance analysis is part of the Check phase.
ISO Reference:
Clause 0.3: PDCA framework in ISO 45001.
You are an audit team leader overseeing the activity of a trainee auditor. Your team has just completed a surveillance audit and is assembling the final report.
The trainee has not contributed to a final report before and is clearly struggling with what she should provide to you for inclusion.
Which three of her following statements would be appropriate?
Audit reports should focus on objective evidence, observations, and findings relevant to the management system and the audit process. Personal opinions, unrelated remarks, or derogatory comments are inappropriate.
Analysis of Statements:
A . The guide was trying to be helpful and would not stop talking during the audit: Incorrect. This is irrelevant to the audit findings or conclusions.
B . The Sales Manager was kind and seems to be a nice person: Incorrect. Personal opinions about individuals are not appropriate in audit reports.
C . The audit client's objectives for this audit were never realistic. That's why we were unable to complete the audit plan: Correct. This is relevant as it relates to the audit process and highlights challenges in meeting objectives.
D . The maintenance team could not replace a lightbulb, let alone an air conditioning unit: Incorrect. This is derogatory and irrelevant to the audit report.
E . The OHS Management team were extremely helpful and went out of their way to facilitate access to required records: Correct. This is a valid observation about cooperation during the audit process.
F . The OHS Manager disagreed with me in respect of all of the nonconformances I raised. He still does not accept any of them: Incorrect. While disagreements may occur, this statement is overly subjective and not constructive.
G . The Production Manager is lucky to have a job as he does not appear to understand how anything works around here: Incorrect. Personal attacks or irrelevant judgments have no place in the report.
H . The Sales Manager said he had forgotten the password to the Sales Ordering system and so too had everyone else in his department: Correct. This relates to system access and could indicate a nonconformance or an opportunity for improvement.
ISO Reference:
ISO 19011:2018, Clause 6.7: Reporting audit results.
